--- title: Year-End Reply Form - The Payroll Department description: We are The Payroll Department for over 700 businesses and organizations in La Plata County, Colorado and beyond. --- - ![](https://www.thepayrolldepartment.com/hubfs/Payroll_Department_2025/Images/General/mail.svg) Contact - ![](https://www.thepayrolldepartment.com/hubfs/Payroll_Department_2025/Images/General/call.svg) Call a Human 970-259-6960 [![logo](https://www.thepayrolldepartment.com/hubfs/Payroll_Department_2025/Images/General/Logo.svg "logo")](https://thepayrolldepartment.com/?hsLang=en) - [Home](https://www.thepayrolldepartment.com) - [Services](https://www.thepayrolldepartment.com/services) - Hire Employees - [Electronic Onboarding](https://www.thepayrolldepartment.com/electronic-onboarding) - [Attract and Hire](https://www.thepayrolldepartment.com/electronic-onboarding#Attract%20&%20Hire) - Pay and Manage Employees - [Payroll & Tax](https://www.thepayrolldepartment.com/payroll) - [HR Services](https://www.thepayrolldepartment.com/hr-services) - [Benefits Administration](https://www.thepayrolldepartment.com/benefits-enrollment) - [Performance Management](https://www.thepayrolldepartment.com/benefits-enrollment#Performance_Management) - Track Time & Costs - [Time Keeping & Labor Management](https://www.thepayrolldepartment.com/time-attendance) - [Workforce Scheduling](https://www.thepayrolldepartment.com/employee-scheduling) - Save Time - [Worker's Compensation](https://www.thepayrolldepartment.com/workers-compensation) - [Employee Handbooks](https://www.thepayrolldepartment.com/employee-handbooks) - [Background Screening](https://www.thepayrolldepartment.com/background-screening) - [Resources](https://www.thepayrolldepartment.com/payroll-hr-resource-hub-for-colorado-employers) - [Colorado Employer Hub](https://www.thepayrolldepartment.com/payroll-hr-resource-hub-for-colorado-employers) - [FAQs](https://www.thepayrolldepartment.com/faqs) - [CPA Contacts](https://www.thepayrolldepartment.com/cpa-contacts) - [Bonus Questionnaire Form](https://www.thepayrolldepartment.com/isolved-bonus-questionnaire-online-form) - [Send Us Files Securely](https://thepayrolldepartmentinc.myfileguardian.com/PostOffice/SendFiles.aspx) - [Employee Forms and Links](https://www.thepayrolldepartment.com/employee-forms-and-links) - [Payroll Tables](https://www.thepayrolldepartment.com/employee-forms-and-links#payroll-tables) - [Federal and State Links](https://www.thepayrolldepartment.com/helpful-links) - [Set Up Authenticator App for isolved](https://www.thepayrolldepartment.com/set-up-authenticator-app-for-isolved) - Who We Serve - [Craft Beer and Beverage](https://www.thepayrolldepartment.com/craft-beer-and-beverage) - Regional Hospitals and Medical Centers - In-Home Care - Non-Profits - Towns and Counties - Local 4-Corners Businesses - [About Us](https://www.thepayrolldepartment.com/about) - [About Us](https://www.thepayrolldepartment.com/about) - [Our Core Values](https://www.thepayrolldepartment.com/about#core_values) - [Community Impact](https://www.thepayrolldepartment.com/about#community) - [Our Team](https://www.thepayrolldepartment.com/about#team) - [Careers](https://www.thepayrolldepartment.com/about#career) - [Logins](https://www.thepayrolldepartment.com/login) - [isolved Login Help](https://www.thepayrolldepartment.com/isolved-login-help) - [ClockOn Employer](https://thepayrolldepartment.payrollservers.us/pg/login.aspx) - [ClockOn Employee](https://clock.payrollservers.us/?wl=thepayrolldepartment.payrollservers.us#/clock/web/login) - [isolved Employer](https://payrolldept.myisolved.com/) - [isolved Employee](https://payrolldept.myisolved.com/cloudservice/) - [Mineral](https://apps.trustmineral.com/) - [Background Screening](https://payrolldept.nationalcrimesearch.com/signup/) - [Home](https://www.thepayrolldepartment.com) - [Services](https://www.thepayrolldepartment.com/services) - Hire Employees - [Electronic Onboarding](https://www.thepayrolldepartment.com/electronic-onboarding) - [Attract and Hire](https://www.thepayrolldepartment.com/electronic-onboarding#Attract%20&%20Hire) - Pay and Manage Employees - [Payroll & Tax](https://www.thepayrolldepartment.com/payroll) - [HR Services](https://www.thepayrolldepartment.com/hr-services) - [Benefits Administration](https://www.thepayrolldepartment.com/benefits-enrollment) - [Performance Management](https://www.thepayrolldepartment.com/benefits-enrollment#Performance_Management) - Track Time & Costs - [Time Keeping & Labor Management](https://www.thepayrolldepartment.com/time-attendance) - [Workforce Scheduling](https://www.thepayrolldepartment.com/employee-scheduling) - Save Time - [Worker's Compensation](https://www.thepayrolldepartment.com/workers-compensation) - [Employee Handbooks](https://www.thepayrolldepartment.com/employee-handbooks) - [Background Screening](https://www.thepayrolldepartment.com/background-screening) - [Resources](https://www.thepayrolldepartment.com/payroll-hr-resource-hub-for-colorado-employers) - [Colorado Employer Hub](https://www.thepayrolldepartment.com/payroll-hr-resource-hub-for-colorado-employers) - [FAQs](https://www.thepayrolldepartment.com/faqs) - [CPA Contacts](https://www.thepayrolldepartment.com/cpa-contacts) - [Bonus Questionnaire Form](https://www.thepayrolldepartment.com/isolved-bonus-questionnaire-online-form) - [Send Us Files Securely](https://thepayrolldepartmentinc.myfileguardian.com/PostOffice/SendFiles.aspx) - [Employee Forms and Links](https://www.thepayrolldepartment.com/employee-forms-and-links) - [Payroll Tables](https://www.thepayrolldepartment.com/employee-forms-and-links#payroll-tables) - [Federal and State Links](https://www.thepayrolldepartment.com/helpful-links) - [Set Up Authenticator App for isolved](https://www.thepayrolldepartment.com/set-up-authenticator-app-for-isolved) - Who We Serve - [Craft Beer and Beverage](https://www.thepayrolldepartment.com/craft-beer-and-beverage) - Regional Hospitals and Medical Centers - In-Home Care - Non-Profits - Towns and Counties - Local 4-Corners Businesses - [About Us](https://www.thepayrolldepartment.com/about) - [About Us](https://www.thepayrolldepartment.com/about) - [Our Core Values](https://www.thepayrolldepartment.com/about#core_values) - [Community Impact](https://www.thepayrolldepartment.com/about#community) - [Our Team](https://www.thepayrolldepartment.com/about#team) - [Careers](https://www.thepayrolldepartment.com/about#career) - [Logins](https://www.thepayrolldepartment.com/login) - [isolved Login Help](https://www.thepayrolldepartment.com/isolved-login-help) - [ClockOn Employer](https://thepayrolldepartment.payrollservers.us/pg/login.aspx) - [ClockOn Employee](https://clock.payrollservers.us/?wl=thepayrolldepartment.payrollservers.us#/clock/web/login) - [isolved Employer](https://payrolldept.myisolved.com/) - [isolved Employee](https://payrolldept.myisolved.com/cloudservice/) - [Mineral](https://apps.trustmineral.com/) - [Background Screening](https://payrolldept.nationalcrimesearch.com/signup/) Log In [Get Started](https://www.thepayrolldepartment.com/contact-us?hsLang=en) [Log In](https://www.thepayrolldepartment.com/login?hsLang=en) [Get Started](https://www.thepayrolldepartment.com/contact-us?hsLang=en) ###### Pay & Manage Employees - [Payroll & Tax](https://www.thepayrolldepartment.com/payroll) - [HR Services](https://www.thepayrolldepartment.com/hr-services) - [Benefits Administration](https://www.thepayrolldepartment.com/benefits-enrollment) - [Performance Management](https://www.thepayrolldepartment.com/benefits-enrollment#Performance_Management) ###### Save Time - [Worker's Compensation](https://www.thepayrolldepartment.com/workers-compensation) - [Employee Handbooks](https://www.thepayrolldepartment.com/employee-handbooks) - [Background Screening](https://www.thepayrolldepartment.com/background-screening) ###### Hire Employees - [Electronic Onboarding](https://www.thepayrolldepartment.com/electronic-onboarding) - [Attract and Hire](https://www.thepayrolldepartment.com/electronic-onboarding#Attract%20&%20Hire) ###### Track Time & Costs - [Time Keeping & Labor Management](https://www.thepayrolldepartment.com/time-attendance) - [Workforce Scheduling](https://www.thepayrolldepartment.com/employee-scheduling) # Year-End Reply Form [Get Started](https://www.surveymonkey.com/r/892N3W9) ##  To ensure the accuracy and timeliness of your W2s,  please complete the REPLY FORM at the link above by:  Wednesday, December 3rd If you fill out this form by December 3rd, you will be entered into our drawing for one of two $50 gift certificates to a local business!!    [Get Started](https://www.surveymonkey.com/r/892N3W9) ![image-1](https://www.thepayrolldepartment.com/hs-fs/hubfs/Payroll_Department_2025/Images/Services-Inner/image-1.png?width=600&height=640&name=image-1.png) ## Important Dates: W2s will be available for pickup January 7th through the 9th from 9am to 5pm. If you don’t pick up your W2s by 5pm on Friday, January 9th, we will mail them to your business address. Please let us know prior to January 9th if your business mailing address has changed. Also, please do not send your employees individually to pick up their own W2 - they all need to be picked up by you or by another authorized contact. Make sure you hand out or postmark employee W2s by February 2nd. For terminated employees, mail them to the last known address you have on file.   [Get Started](https://www.surveymonkey.com/r/892N3W9) ![image](https://www.thepayrolldepartment.com/hs-fs/hubfs/Payroll_Department_2025/Images/Services-Inner/image.png?width=600&height=640&name=image.png) ## Things to look out for during “Year-End”:  1.  **You will receive copies of all completed W2 forms with your 4th quarter returns. **We charge $25 for each W2 reprint, so please keep these copies on file. For security purposes, we do not mail anything directly to your employees from our office. As part of our service to you, we will file your Federal W2s (Copy A) and state copies - please do not send any W2s from your office to these agencies.  2.  **2026 Unemployment Rate Notices** will be mailed from the Department of Labor in mid-November. If you receive this rate notice, please forward it to us as soon as possible.    3.  **W2 State Transmittal Forms** will be mailed from the Department of Revenue in December. If you receive this form, you may shred it. We file these to the state on your behalf electronically.  4. **W2 processing fees** are billed with your last payroll in December. There is a base fee of $90 plus:  - W2s - $8.25 each  ![image](https://www.thepayrolldepartment.com/hs-fs/hubfs/Payroll_Department_2025/Images/Career/image.png?width=600&height=640&name=image.png) ##### Stay Informed with Our Newsletter Subscribe to our newsletter for the latest payroll and HR insights, industry news, and updates on our services. ###### Quick Links - [Home](https://www.thepayrolldepartment.com) - [Services](https://www.thepayrolldepartment.com/hr-services) - [About](https://www.thepayrolldepartment.com/about) - [Careers](https://www.thepayrolldepartment.com/about#career) - [Contact](https://www.thepayrolldepartment.com/cpa-contacts) - [Log In](https://www.thepayrolldepartment.com/login) - [FAQ](https://www.thepayrolldepartment.com/faqs) ###### Services - [Attract & Hire](https://www.thepayrolldepartment.com/yerf) - [Electronic Onboarding](https://www.thepayrolldepartment.com/electronic-onboarding) - [Payroll & Tax](https://www.thepayrolldepartment.com/payroll) - [HR Services](https://www.thepayrolldepartment.com/hr-services) - [Benefits Administration](https://www.thepayrolldepartment.com/benefits-enrollment) - [Time Keeping & Labor Management](https://www.thepayrolldepartment.com/time-attendance) - [Scheduling & Workforce Scheduling](https://www.thepayrolldepartment.com/employee-scheduling) - [Employee Handbooks](https://www.thepayrolldepartment.com/employee-handbooks) - [Background Screening](https://www.thepayrolldepartment.com/background-screening) - [Workers' Compensation](https://www.thepayrolldepartment.com/workers-compensation) ###### Who We Serve - [Craft Beer and Beverage](https://www.thepayrolldepartment.com/craft-beer-and-beverage) - Regional Hospitals and Medical Centers - In-Home Care - Nonprofits - Towns and Counties - Local 4-Corners Businesses ###### Resources - [Bonus Questionnaire Form](https://www.thepayrolldepartment.com/isolved-bonus-questionnaire-online-form) - [Annual Payroll Department Calendar](https://www.thepayrolldepartment.com/thank-you) - [CPA Contacts](https://www.thepayrolldepartment.com/cpa-contacts) - [Employee Forms and Links](https://www.thepayrolldepartment.com/employee-forms-and-links) - [Downloads](https://www.thepayrolldepartment.com/sms-terms-of-use/) - [Payroll Tables](https://www.thepayrolldepartment.com/employee-forms-and-links#payroll-tables) - [Federal and State Links](https://www.thepayrolldepartment.com/helpful-links) - [FAQs](https://www.thepayrolldepartment.com/faqs) - [Resources for Colorado Employers](https://www.thepayrolldepartment.com/payroll-hr-resource-hub-for-colorado-employers) ###### Contact - [2530 Colorado Ave Suite #2B
Durango, CO 81301](https://maps.app.goo.gl/FgRhbZRP4XdcmkcH6) - Phone: 970-259-6960 - Mon-Thurs: 9:00 am to 5:00 pm - Friday: 9:00 am to 1:00 pm 2025 The Payroll Department. All right reserved. - Privacy Policy - Terms & Conditions - Cookie Policy