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    Employee Forms &
    Company Forms

    Find employee forms, company forms and links to calculators.

    New Hire Forms (we need from you)

    Please fax these to 970-259-5331 or email them to info@payrolldept.biz

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    New Hire Form

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    W-4 Form

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    Employee Direct Deposit Form

    New Hire Forms (required for your files)
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    I-9 Employment Eligibility Form

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    I-9 Employment Eligibility Instructions

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    W-9 Request for Taxpayer ID (for independent contractors)

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    W-4 Form (Other States)

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    DR004 Form (Optional for Employees in CO)

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    W-4 Form (Spanish)

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    Form I-9 Spanish (May be filled out by employers and employees in Puerto Rico ONLY)

    Existing Employee Change Forms (we need from you):
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    Employee CHANGE Form

    Background Screening Authorization:
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    Employee Authorization Form

    Company Forms:
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    COMPANY Bank Account Change Form

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    Check Signature Form

    Net Pay Calculator:
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    Net Pay Calculator

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    IRS Withholding Calculator

    Other:
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    The Payroll Department Privacy Statement

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    Reduce your labor expenses and streamline your processes. Say goodbye to tedious paperwork and let us handle the details for you. Reach out to us today to discover how we can help!

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    Payroll Tables

    2024 Payroll-Related Tables

    2025 Payroll-Related Rate Tables:

    Employer Taxes
    Title How Much? Wage Limit
    FICA – Medicare 1.45% Unlimited
    FICA – Social Security (OASDI) 6.20% $176,100.00 per employee
    FUTA (Federal Unemployment) 0.6% $7,000.00 per employee
    SUTA (CO State Unemployment) Company Specific $27,200.00 per employee
    Employee Taxes
    Title How Much? Wage Limit
    FICA – Medicare 1.45% Unlimited
    FICA – Medicare Additional .9% if $200k or more
    FICA – Social Security (OASDI) 6.20% $172,100.00
    Federal Withholding based on W4  
    State Withholding based on W4  
    Minimum Wage Info
    State Min Wage Min Wage w/ Tip Credit
    Colorado $14.81 $11.79
    New Mexico $12.00 $7.25
    Federal $7.25 $2.13
    All Other States: http://www.dol.gov/whd/minwage/america.htm#Colorado
    Deferred Compensation Info
      Max EE Contribution (Per Year) Catch Up (EE’s Over 50)
    401(k), SEP, 403(b) $23,000.00 $7,500.00
    Simple IRA $16,000.00 $3,500.00
    Mileage
    Health Savings Account Federal Mileage Rate Flexible Spending Account Maximums
    H.S.A. Single $0.67 per mile $4,150
    H.S.A. Family $0.67 per mile $8,300
    H.S.A. Catch-Up (55+) $0.67 per mile $1,000
    F.S.A. $0.67 per mile $3,200

    Get Started with The Payroll Department

    Take the first step towards simplifying your payroll and HR processes. Reach out to our team for more information or to discuss your needs.

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